• Editor Rating

  • Rated 4.5 stars
  • Outstanding

  • OmniFocus
  • Reviewed by:
  • Published on:
  • Last modified: Nov 9, 2013

Review Summary:

PROS: Innovative and feature-rich organizer. Allows you to effective keep track on projects.

CONS: Can be a bit confusing for a new user. High priced.

Having a versatile and easy-to-use task manager on your computer and mobile device can really help you become much more productive. Just like everyone else, you surely have a lot of daily obligations, meetings, appointments and other important stuff that you need to get the best out of. They usually come in due dates, so it can be really difficult to stay on track on things in life. This is why there are so many to-do applications and professional calendars which come in different types and forms. Some of them are free, while others can be a big investment, so it’s important to do some research prior purchasing in order to get the best out of your to-do app.

By now, you’ve must have heard about OmniGroup, which made Omni- group of applications like OmniGraffle, OmniPlan, and OmniFocus. These are all applications which could be put to a good use in your everyday business. OmniFocus is dedicated to-do application, which is created for those serious individuals who plan on committing to to-do app in order to organize their life. It is one of the top-selling applications of its kind on Mac App Store, even though it comes with a price tag of $80. There’s also iPhone ($20) and iPad ($40) versions, which are all sold separately. These editions work together, so you can use iCloud-type of syncing in order to keep all your information synchronized.

OmniFocus is user-friendly, but you will need to take some time to learn its interface and controls. After all, this is a professional software with tons of highly detailed features, so there are numerous buttons, drop down menus and different panes which might look a bit frightening to a new user. Even if you’ve never used this type of application before, you should be good to go in a very short period of time.

OmniFocus lets you capture ideas and thoughts which are later converted into to-do lists. In order to capture a piece of information, you can use Quick Entry panel, which you can access using a simple keyboard shortcut. This will save new information into OmniFocus’ inbox. Then, when you decide to organize this information, you can open OmniFocus and take some time to rearrange items and add additional info.

In order to get the most out of it, you will need to add context information to a newly captured ideas and thoughts. This will make OmniFocus reorganize items automatically, so you can easily list all phone-, business- or school-related items. Besides adding context info, you can also add start and due dates, time estimates, and other important project related data.

As you can see, OmniFocus is not a typical to-do app. It lets you capture ideas and thoughts on the go, and stores them into its database. Then you will need to review that information and made to-do type of lists. It takes some time to do all this work, but it really pays off in time.


  1. It is easy to just let it sit there without putting the time in to organize your tasks.
    Months can go by, and it just gets so out of date you want to scrap the database and start again, or not start again. Sometimes the reminders have saved me from costly mistakes, so I see some value in it.


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